Grow Enrollment: Upgrade Technology In The FinAid Office

Headshot of CampusLogic COO Chris ChumleyBy Chris Chumley, Chief Operating Officer, CampusLogic

The fact that “CIOs are increasingly asked to prioritize growing revenue” isn’t exactly new. But it may be news to Chief Information Officers (CIOs) at higher education institutions. Everyone in a business, especially at the C-suite level, is focused on strategic improvement. And this certainly relates to colleges and universities.

The article I referenced earlier states, “Experts say that as technology has improved over the years, CIOs can spend less time making sure systems are working and more time focusing on IT strategies that can benefit the entire company.” Financial Aid Office staff may read this line and shake their heads. Not because they don’t believe in technological advancements—far from it—but because the FinAid Office feels like it has, historically, been left out of a lot of technological advancements. And that needs to change.

Barriers To Enrollment

A key component to enrolling new students and retaining existing students is access to financial aid. Unfortunately, the FinAid process can be cumbersome and intimidating to students. “Up to 40 percent of low-income students who are accepted to college in the spring never make it to the first day of class in the fall,” wrote Meredith Kolodner in The Hechinger Report article. “They’re stymied by tuition sticker shock, Kafkaesque paperwork requirements and a quiet, corrosive feeling that they don’t belong.”

Fix FinAid, Boost Retention

Another key component of enrollment is retention. The study “The Cost of College Attrition at Four-Year Colleges & Universities,” by Neal Raisman for the Educational Policy Institute, notes that 48% of students who dropped out of school cited their reason for leaving as either “the College doesn’t care,” or “poor service and treatment.” When technology is applied to Financial Aid processes, students get the service they need, and it communicates to students that the school cares about their experience.

FinAid Office IT improvements Grow Enrollment

Technology can be used to make the entire FinAid process easier, providing solutions that streamline the process and self-service tools that allow students to engage whenever and from wherever they want. IT departments can have a direct impact on enrollment growth and retention by upgrading technology in the FinAid Office.

Providing mobile, self-service technologies provides higher value to a student than traveling to the FinAid Office and waiting in line does. Smart solutions that allow for a personalized experience will increase completion rates for FinAid processes, meaning more students can enroll without the worry of how they will pay for their education—and with less confusion over the process requirements, in general.

Upgrading FinAid Systems Saves Money

As higher education budgets shrink, CIO’s who focus on innovation can help an institution cut costs. Traditionally, the Financial Aid Office has been one of the last areas of an institution to be upgraded to modern tools that foster optimal student engagement and optimize efficiency in the office. Dedicated FinAid professionals continue to cobble together manual processes and legacy systems to “get the job done,” but this approach can lead to high-cost solutions that actually have low value for students. Technology can flip this equation.

Cuesta College: FinAid Processing Time Cut 89%

“Enrollment is fighting for every student they can get,” says Patrick Scott, Director of Financial Aid at Cuesta College. “Packaging awards earlier puts a student ahead of the game, because they can start planning.” Using CampusLogic’s innovative technology, Cuesta has seen a 75% reduction in legwork the FinAid Office was putting into chasing down necessary student verification documents  and information from students. The California-based institution reduced verification processing from 80 days down to 9 days for verified files. Technology also enabled Cuesta to use esignature, a huge positive for both parents and students. FinAid staff funnel their saved time into outreach and default prevention efforts. Read more about Cuesta’s success with CampusLogic technology here.

CIOs, Ask Yourself: What Would You Change In Your FA Office?

If you, the CIO, was given free reign to overhaul the student experience within Financial Aid, where would you start? With no limits, what would you change? Would you:

  • Remove administrative burden in the FinAid Office to allow for additional advising of students and parents?
  • Build a more engaging awarding process that takes advantage of mobile and multi-media? How many more students would enroll if their financial aid plan was delivered to them on any device—and engaged them with digital content?
  • Remove the process of completing paper forms to engage with students? Would student and parent frustration be reduced? Could your institution actually serve more students with fewer staff resources at the same time?
  • Develop analytics that allow for more targeted enrollment strategies and personalized outreach to expand access to financial aid programs? What changes would be put in place if decisions were based on data and not “feel”?

The great thing is, CampusLogic has already done the heavy lifting for you. Our student engagement platform for Financial Aid is ready-made to deliver these innovations to your Financial Aid Office, with minimal IT effort or maintenance. Better-equip your FinAid staff superheroes: empower them with technology that transforms the student experience. Your students will thank you, too.

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